Administrative Assistant
Cartoon Crossroads Columbus
Cartoon Crossroads Columbus (CXC), is seeking an organized and proactive Administrative Assistant. This is hourly contract work expected to be roughly five hours per week with more in the time immediately before and after the festival. Hours are generally not set unless you are expected to attend a meeting. Hours are currently working remotely except for designated in person meetings and the festival. You will support the CXC board and executive director with communications between various committees, maintain the calendar for our various committee meetings, and ensure minutes are captured and distributed to committee members.
CXC is the annual comics and animation festival held across various venues in Columbus, Ohio in partnership with a variety of academic and public institutions. Organizing the festival requires year-round effort from many people and organizations. A primary focus of this position is to gather and organize information for CXC.
Administrative Assistant Job Duties and Responsibilities
- Plan and schedule meetings and send reminders
- Ensure there is a minute taker at each meeting and follow up to collect minutes for distribution
- Collection, distribution, and archiving of minutes in a manner consistent with CXC protocol
- Maintain a CXC calendar, both for internal meetings and public events
- Update board, committee, and donor lists as needed
- Prepare and mail merge donor annual appeal, thank you notes and 501(c)3 receipts
- Maintains mailing list, donor lists, and other data archives
- Proofreading various materials including emails, press releases, and more
- Organization of Google Drive & Gmail
Administrative Assistant Qualifications & Proficiencies
- High School Diploma or GED
- At least 1 year experience working in administrative support
- Proficient in Google Suite (Sheets, Drive, Gmail, Docs, Slides, Form)
- Skilled communicator via email, in-person and phone, Slack experience preferred
- Experience mail merging preferred but not required
- Experience using Canva preferred but not required
- Experience using Airtable preferred but not required
CXC does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.
If you need assistance or accommodation due to a disability, you may contact us at cxcfestival@gmail.com or you may call us at (614) 427-3330.Applicants please send a cover letter, resume, and references to cxcfestival@gmail.com. We plan on reviewing applications starting December 27.
